A key area of concern when managing rollover is the continued access to digitisations in order to cater for exams and resits whilst providing materials for the new intake to get started.
Below is a description and complete diagram to show how Talis Aspire Reading Lists (TARL) and Talis Aspire Digitised Content (TADC) all links together.
List Rollover
Each list could have requested digitisations linked, and each request has a bundle (coversheet and PDF scan). Before the end of the current time period, you will complete the TARL rollover process (note: archiving at this point will have an impact to those taking resits). This process will create a copy of the published version of your reading list in your new time period (in the image above, the 24/25 reading list becomes the 25/26 reading list). If the reading list is rolled over whilst the scan is still live, the scan will at this point be visible on both the current and the rolled over versions of the reading list (in this case 24/25 and 25/26).
Digitisation Rollover
Before the expiry of the original scan and after TARL rollover you should complete TADC rollover to ensure the bundle is viewable for a new time period. This new request is linked to the new version of the reading list only. The PDF scan will be associated with the new request.
The original request’s scan will continue to be available until it expires. Only when the start date of the new rolled over request is reached will the new request’s bundle show live in the new reading list.
Finally, the old bundle reaches the expiry date, it will disappear from both lists. No digitisation will show in the old version of the list. The new request’s scan will then be accessible from the new list - this is dependant on the start date of the new request.