This article summarises the life cycle of a digitisation request, from raising the request, processing through copyright clearance workflows, to the request expiring.
- Raising the digitisation request
- from a reading list item
- from the stand-alone request form
- in rolling over your digitisation request
- Talis Aspire checks the request
- Identifies the requested resource - Once the request is identified, in the UK, Talis Aspire will then go on to check the CLA Check Permissions API.
- Edition checks - Talis Aspire will check to see if is there a more recent edition of the work so that you can make a conscious effort to maintain the most current information being shared with your students.
- Copyright limit checks - Talis Aspire identifies all manifestations of a work and checks that the copy limit has not been exceeded for the work on a course or for the institution (depending on the copyright region and settings you have selected for your tenancy).
- Holdings checks - Talis Aspire reviews your print holdings and uses your link resolver to check for the possibility of electronic holdings.
- Talis Aspire checks for available PDFs to attach to the request.
- Checks if the PDF is available in your Talis Aspire vault. If a matching PDF is found, the request proceeds to step 3.
- Checks for available copy in Shared Vault (If available in your region). If a match(es) are found, you are presented with a link to preview each match and select a PDF to use.
- If no matches are found, or if there isn't an appropriate PDF to use from the Shared Vault, you are also prompted to upload a copy.
- Talis Aspire creates a bundle
- If the request was processed under your region's copyright licence, a system-generated cover sheet is attached to the PDF to create a request bundle for your users.
- If the request was processed under alternative copyright permissions you have the ability to upload a manually created coversheet for the bundle.
- Proceeds through to Live status, awaiting the start date to pass (if it hasn't already).
- Digitisation expires at midnight local time on the end date recorded in the digitisation request.