What is the difference between a book metadata refresh and performing an item look up?

There are differences to how Talis Aspire Reading Lists performs a Book metadata refresh and an individual item look up.

Book metadata Refresh

This option first identifies bookmarks in your tenancy (on lists and in your users My bookmarks area) that have an ISBN but not a Local Control Number (LCN), then uses the ISBN in the bookmark to search your catalogue for a match.  This process:

  • updates the metadata in the bookmark with that from your catalogue,
  • populates the LCN field in the bookmark
  • displays the availability information from your catalogue on the reading list.

Importantly, if chapter details have been added prior to this action, the chapter details are still present after the process is complete.

More details on this process can be found in this article on book metadata refresh.

ISBN, LCN or DOI Lookup

This function is available from the edit metadata or edit bookmark screen, and can be used to look up the given ISBN, LCN or DOI for an individual item, even if one of these fields is already present in the bookmark. The feature uses the entered information to search for a match in:

  • Your local catalogue if completing an ISBN or LCN lookup,
  • CrossRef if completing a DOI lookup.

If a match is found the metadata is then pulled through from your library catalogue or CrossRef into the bookmark.  The presence of the LCN in the bookmark links the item to the library catalogue, allowing the availability to display.

NOTE: If a bookmark has chapter details prior to this action, you will lose this data as it overwrites the record completely. The book details will list in the chapter tab and the 'Is Part of' tab is blank. Once saved the resource type changes to Book and chapter detail is removed.

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