Dictionary definitions

This guide is to introduce you to the dictionary definitions in Talis Aspire Digitised Content (TADC).

Introduction

The dictionary allows administrators to configure some of the messages displayed to end users and academics in the request form or sent to them by email.

You can access the dictionary definitions from the Admin menu in your Talis Aspire Digitised Content tenancy. This contains details on how to edit the default values/messages to suit your university.

The below table shows the term seen by both you and your academic when they perform a particular action in TADC. The 'Default value' is the terminology/message that the academic will see when they preform the action. 'Trigger/action' is what the academic will have done to see that message e.g. requested a digitisation from a book that you already have electronic access to.

TermDefault ValueTrigger/Action
View request - Queued For Packing message The request is successful. This request has been sent to have a coversheet attached. To requester — when cleared and digitisation has been found in the vault.
Request form — Copy Pending message This request requires a copy to be uploaded. On uploading the document the system will attach a coversheet and make it available for students. To requester — when cleared but library still required to upload a scan.
Request form — Unable To Identify Resource message The system cannot identify the requested resource based on the data supplied - a librarian will manually process the request. To requester — when the concierge has been unable to determine from the bibliographic details what the item is.
Request form - Newer Edition Available message A newer edition is available. Digital copies must be made from the newest edition, unless there is a pedagogical reason to use an earlier edition. To requester — when a newer edition of a resource is available.
Request form - Not Held By Library message This resource is not held by the library To requester — when the library does not hold a print copy of the resource.
Request form - Electronic Copy Available message According to the library catalogue, there is an existing electronic copy already available. Use this instead of making an additional digital copy. To requester — where “Settings / Request Outcomes / Electronic copy available” is set to “Reject”
Request form - Duplicate Request message This request is a duplicate of an already submitted request (same course, time period and requested resource) To requester — when an identical request is being submitted.
Request form - Fulfilled message The request has been fulfilled. To requester — when a request is complete.
Request form Awaiting Manually Initiated Rights Clearance message This request cannot be serviced under the terms of your institution’s CLA site licence, however it will be reviewed to determine if copyright clearance can be acquired elsewhere. To requester — If “Only allow clearance via the primary RRO” is not ticked, message displays to user and request is rejected.
Request form - Request Not Permissible Under RROLicence message This request cannot be serviced under the terms of your RRO license. To requester — If “Only allow clearance via the primary RRO” is ticked, message displays to user and request is referred.
Request form - Unable To Parse Latest Edition message The system cannot determine whether or not there is a newer edition available - a librarian will manually process the request. To requester — where edition check fails to return a result to the concierge.
Request form - User Initiated Referral message Thank you for submitting your request, it will be reviewed by the library before being made available to students. To requester — where requester provides a pedagogical reason to override an edition check.
Request form - Awaiting Supplied Copy Approval message Thank you for submitting your request, your copy will be reviewed by the library before being made available to students. To requester — If “Allow requesters to supply self-scanned” is “Yes, but force review”, message displays to user and request referred for library to check attached scan.
Request form - Copy Limit Exceeded message This request exceeded the copy limits for the work/course To requester — Displays when local copy limit exceeded. We recommend localising this, to provide the requester more contextual information in relation to your local licence terms.
Request form - Withdrawn By Admin Discretion message The request was withdrawn by library staff. To be updated.
Request form - Not Held By Library message The requested resource must be available in print within the library in order for it to be digitised. To be updated.
Request form - Not Held By Library optional text To be updated. To requester — additional text that will display beneath the “Not Held By Library message”
Request form - Electronic Copy Available message According to the library catalogue, there is an existing electronic copy already available. Use this instead of making an additional digital copy. To be updated.
Request form - Electronic Copy Available button View Electronic Copy To requester — text that shows on the button for the request submitter to check availability of electronic copies.
Request form - Copy Limits Exceeded message Unfortunately, there are other copy requests for this resource for %COURSE_CODE%: %COURSE_NAME% which exceeds the maximum permissible under copyright. To requester — when the request is too large for amount required by copyright licence.
Request form - Copy Limits Exceeded (articles) There can only be one article scanned from a particular issue for a given course. To requester — when more than one article is being copied.
Request form - Copy Limits Exceeded (book) Only one chapter or up to 5% of a book may be digitised for a given course. To requester — when one chapter or up to 5% has already been copied from the resource.
Request form - Newer Edition Available message However there are newer editions available. To be compliant with copyright, you must use the most recent edition. To be updated.
Request Form - Optional text at top of first page Please provide as much information as possible about chapter titles, page range and authors. If you have any more queries then please contact Michelle on x1234. To requester — message that display at top of request form regardless of which tab is selected.
Request form - Duplicate Request message There appears to be another request for this particular resource for %COURSE_CODE%: %COURSE_NAME%. To requester — when a duplicate request is made for an identical resource.
Request form - Unable To Secure Rights To Copy message Unfortunately, it does not seem possible to get permission to copy from the rights holders to copy this resource: To be updated.
User Account - verification email instructions Thanks for registering! We’ve sent you an email to verify your email address. Please click the link in the email to complete the registration process. To staff who have asked for permission to manage requests — email body text to staff member requesting verification of their email address when first register for access.
User Account - verification email (subject) Please verify your email address @ %HOST_NAME% To staff who have asked for permission to manage requests — subject line to staff member requesting verification of their email address when first register for access.
User Account - verification email (message Thanks for registering at %HOST_NAME%. In order to use the system, please verify your email address by clicking the link below or pasting the link into your browser:%VERIFICATION_LINK% To staff who have asked for permission to manage requests — email body text to staff member requesting verification of their email address when first register for access.
User Account - rejection email email (subject) Account rejected To staff who have asked for permission to manage requests — email subject line where admin has rejected request.
User Account - rejection email (message) Your request to register has been rejected To staff who have asked for permission to manage requests — email body text where admin has rejected request.
User Account - activation email (subject) Account activated To staff who have asked for permission to manage requests — email subject line where system confirms verification accepted and account created.
User account - activation email (message) Your account is now activated and ready to use. To staff who have asked for permission to manage requests — email body text where system confirms verification accepted and account created.
User account - de-activation email (subject) Account deactivated To staff who already have permission to manage requests - email subject line when an admin later removes permission to access the system, and de-activates the account.
User account - de-activation email (message) Your account has been deactivated by an administrator Triggered by a deactivation of an account.
Live Request Email (subject) Digitisation request complete - Request %REQUEST_ID% To requester —- Email subject line when a request goes live, and the requester is informed.
Live Request Email (message) Dear %REQUESTER_NAME%, This email is about your recent digitisation request made for %COURSE_DESCRIPTION%(%COURSE_CODE%) on %REQUEST_DATE%: %REQUEST_DETAILS%This request is now live and the link to the document can be found below. %BUNDLE_URL% To requester — Email body text when a request goes live, and the requester is informed.
Live Request Email (item url text) This request was made from the following item on a reading list: %ITEM_URL% If the request was made from a Talis Aspire reading list then add some extra text to the bottom of the email a user gets when their request is made live, showing the link to the item on the reading list.
Live Request Email (item url text) Dear %REQUEST_OWNER_DETAILS%, %USER_DETAILS% has requested access to the following digitisation that is password protected: %REQUEST_DETAILS% This digitisation is used on course: %COURSE_DETAILS% If you believe this user to be enrolled on the following course then please reply to this email to let them know the password ( %PASSWORD% ). If the request was made from a Talis Aspire reading list then add some extra text to the bottom of the email a user gets when their request is made live, showing the link to the item on the reading list.
Request rejection email text This request has been rejected To Requester — Email body text when the library clicks “reject” on a request. The system will automatically insert request details prior to displaying the default message. Any additional message added at the point of rejection by the library will be displayed beneath this.
Request rejection email subject Digitisation request rejected - Request %REQUEST_ID% To Requester — Email subject line when the library clicks “reject” on a request.
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